Event Payment Guidelines
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Expenses for our activities are expected to be covered by the people who
participate in them. These include costs of food, camping, and supplies
and equipment. (The Troop Committee has also instated a +10% overhead
charge [min. $1, max. $5 per activity] to handle unanticipated expenses.)
For some of our bigger trips, there may be multiple payments, or payments
in advance of the planning meeting. While it is sometimes difficult to
predict whether or not you will be able to participate in a given activity
well in advance, we have to make reservations for some things very early
to ensure that we can go. Therefore, if a Scout or parent signs up for an
activity, it is expected that the Scout will be trustworthy-- that is,
that we can trust that he will follow through on his commitment.
Payments for Troop activities are non-refundable, but are generally transferable. Once we have bought food, made down payments, paid activities fees, rented equipment, etc., we cannot get this money back. Therefore, except under extreme circumstances (Troop Committee's discretion), these payments can not be refunded if a Scout decides not to/is not able to participate in the activity. However, if another Scout or parent not originally signed up wants to go, payments may usually be transferred.
There are some activities, such as Philmont treks, that do not allow transfer of funds due to long term training/crew building requirements or other concerns.